Sometimes, when you decide to print a document, select “Print” and choose the desired printer, but nothing happens. You can reset your printer from offline to online by following these simple steps
Normal daily routine. You look at the printer menu and see the message “Printer is offline“. With a few simple checks and steps, you can bring your printer back online very easily and quickly.
Sometimes when printing. The device or computer thinks the printer is offline, but in fact the printer is turned on and ready to start printing. There may be an error between your device or computer and the printer. It could be a simple error due to a loose cable or a paper jam. However, errors that cause the printer to appear “offline” can also be printer driver or software problems. This can vary depending on the age of the printer and whether or not it has been updated.
This offline-to-online printer trouble-shooter works with all types of printers, including Brother, Canon, Epson, and HP.
Windows 11/10 printers can have offline and online statuses. This surprises me because everyone wants to use the default printer and have it ready to print. Note that being offline does not mean that the printer has been deleted.
Printing errors or printer driver glitches can cause a printer to go offline, and the Windows operating system can set the printer’s status to offline if it finds a problem.
In this article, we will show you how to change the online printer state or restore the online printer state.
Be sure to check the printer status after trying each method.
1] Restart the printer and check the connection.
After some time has passed since going online, the printer may go into an inactive state. This should not cause the printer to go offline, but what happens? Try turning it off, waiting a minute or so, and then turning it back on to see if that fixes the problem.
Then check this essential tip. Make sure the printer is connected to a power source, turned on, and connected to the computer. Check the Ethernet cable or wireless connection. It may appear offline or disconnected from time to time. Check and repair the USB cable and USB port first.
2] Change the printer status
Open Windows Settings (Win + 1)
Select [Devices] > [Printers and Scanners].
Select the printer whose status you wish to change and click Open Queue.
In the Print Queue window, click Printer Offline. The message “This action will change the printer from offline to online.
Upon confirmation, the printer’s status will be set to online.
Before changing the status, the print queue may need to be cleared. In this case, there may have been a problem with the print job and the printer has gone offline. In most cases, this will solve the problem, but if not, follow the other tips to bring the printer back online.
3] Run the printer trouble shooter.
As part of Windows’ internal troubleshooting package, the Printer Trouble shooter can solve driver problems, connection issues, restart printer-related services, etc.
Select Settings > Update and Security > Troubleshooting.
Select Printer Trouble shooter and run it.
It should help to correct the printer being offline.
4] Remove and add printers
If there is no other way, it is best to remove the printer from the system and re-add it. This is a simple process and may include downloading drivers and OEM applications.
Disconnect the printer from the computer.
Select Devices > Printers and Scanners.
Select the printer you wish to remove and click Remove Device.
When you reconnect the printer, Windows should reinstate the printer and install the driver.
Reinstallation will restore the printer’s online status.
If it does not appear, click Add Printer or Scanner, then click the link that says “The desired printer is not listed. You can then add it manually.
5] Troubleshooting network printers
If you are using a network printer and the printer is not accessible from your computer, it will appear offline. If the printer is not running from your computer, but from another computer, you will need to troubleshoot the network problem. It could also be a firewall issue, but that would mean someone is intentionally blocking it. If you don’t have more knowledge than necessary to work on the computer, I would suggest that you get someone who can solve the problem for you.
How To Change Printer From Offline To Online | Video
Why is my printer offline even though it is connected to Wi-Fi?
An error between the device and the printer could be the cause. The error could be due to a simple cable break or paper jam. However, there could also be a problem with the driver or software.
Why is my HP printer showing as offline?
Try printing from another device.
You may think that the offline problem is due to an error with the printer, but the connection problem could be device-specific. Try connecting to another computer and see if the problem goes away. If you can print from other devices, then the printer is likely not the problem.
What happens when the printer goes offline?
What does it mean when a printer is marked offline?
Simply put, when a printer goes offline, the computer will tell you that it cannot connect and you will not be able to print. In order to print, the printer must be connected to the computer. If this connection is not established, printing will not be possible.
We hope that one of these tips will help you to change the status of your online printer or restore the status of your online printer.