One of the essential tools every teacher needs is a reliable printer. It is vital to produce documents to facilitate teaching. Teachers will often find that they use their printer almost every day, so a quality printer is a must.
But there are so many options on the market. If comparing specs and features isn’t your cup of tea, then read on. I have worked hard for you and picked the best printer options on the market!
First, let’s see what makes a printer suitable for printing for a classroom. Next, we’ll move on to product reviews!
Best Printer for School Teachers
Table of Contents
Now that you know what makes a great printer for a teacher, it’s time for the comparison. Whether you are looking for the best printer for home school or school, you are sure to find the right one here.
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Best Printer for Teachers | Comparison Table 2023
5-Stars Picks | High Quality | Top Brands
|Printer Name||Prints Per Battery||Print Speed||Price $$|
|HP OfficeJet 250||100||16 Sec|
|HP DeskJet 2622||25||50 Sec|
|Canon Color imageCLASS MF644Cdw||--||60 Sec|
|Brother Compact Monochrome Printer||25||42 Sec|
|Canon PIXMA G4210a||20||30 Sec|
|EPSON WF-7710||35||58 Sec|
|Canon Office and Business MX922||20||10 Sec|
7 Top Printer for Teachers | Products Overview 2023
The HP OfficeJet 250 is a fantastic choice for any teacher. The multifunctional all-in-one design meets all your scanning, faxing, and printing needs.
This printer is compact so it doesn’t take up too much space in your classroom. It’s small enough that you can take it home to finish printing if needed.
The size also makes it a good choice for home classes, or if you’re short on space.
The OfficeJet 250 prints at high resolution for crisp, clear results. The scan and image quality is very high, so your lesson sheets will look great.
You’ll also be happy to hear that it can print on a wide range of media, including card stock. This makes it suitable for all kinds of art projects and activities for your students!
The biggest advantage is the high-yield cartridges. These cartridges have a reasonable yield.
Plus, it’s gentle on the wallet and a great option for anyone on a budget.
Speed: HP OfficeJet 250 is one of today’s most popular devices thanks to its versatility. It is mainly intended to make quality prints. In terms of speed, you won’t be disappointed as it can achieve up to 10 ppm in color and 13 ppm in black.
Quality: Regarding print quality, the text rendering is clear. In addition, the graphics are clearly visible. Also, you won’t have trouble distinguishing the colors. That’s not all, because HP OfficeJet 250 also benefits from the scanning function allowing to scan an A4 color document at 100 dpi in 17 sec.
Efficiency: It is a thermal inkjet technology printer that can produce color prints. With its optimal resolution of 4800 × 1200 DPI, it has nothing to envy other photo portable printers on the market. Also, snapshot printing is not its primary use, however, it still delivers crisp, clear photos.
Battery: To ensure independent use, the HP OfficeJet 250 can be battery-powered. In this case, it ensures prolonged use even if the device is heavily used. Otherwise, you can opt for an electrical connection, in this case, it consumes only 13 W against 0.9 W in standby mode.
With USB 2.0, Bluetooth, and WiFi connectivity, you can print from anywhere in your school. You don’t need to connect your laptop to the printer, so it’s simple and easy to use. A real-time saver!
2.HP DeskJet 2622 A Thermal Inkjet
HP offers a vast selection of all-in-one printers in this low budget market and this model is one of the cheapest. Still, it can print, scan, and copy, and offers both Wi-Fi and USB connectivity. There is no automatic duplexing and printing is rather slow, but the design is quite compact and practical.
Like some other low-cost inkjet printers, all three colored inks are combined in the same cartridge which is a slight drawback, but black is a pigment ink which means more black and white printed pages sustainable.
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This stylish and compact printer from HP deserves your attention. It's light and small, so you can put it anywhere in your classroom and take it anywhere.
It offers all the features you need, from printing and scanning, to copy and fax. In addition, its use is simple and intuitive. The initial setup is quick and easy.
It even comes with a one year warranty. You can also connect it to the HP Instant Ink service so you never run out of ink again.
For larger print jobs, you'll need to keep a closer eye on the Deskjet 2622. The output tray can only hold 25 sheets at a time.
Speed: Admittedly, this printer is not as fast, producing only 5.5 ppm. But it's still a smart choice for anyone looking for a compact color printer on a budget.
You can connect to it via WiFi from any of your devices, including smartphones and tablets. This feature provides more flexibility and versatility in how and where you print.
Canon imageCLASS MF644Cdw is a great printer for small or home offices. It is very well designed, easy to use, and has many features that will help you run your business more easily. Cartridge yields are so high that they do not need to be replaced frequently. Cartridges with higher yields last longer. The cost per print is very low, especially in black and white, and printing is very fast.
Like most laser printers, photos are not intended to print photos because they lack detail and have quite a few stripes everywhere. The cost of buying toner can also be delayed, especially if you are running out of three colors and need to replace everything at once. That said, this is a great option if your business is willing to invest in printers that have higher initial costs but better long-term value.
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Design: Canon MF644Cdw is a very well designed color laser printer. It's bulky but looks sturdy. The input tray is equipped with slides for the paper of various sizes, making it easy to access paper jamming from the back. Thanks to the sliding cartridge drawer, toner is also very easily accessible. The scanner cover remains open by itself, and the hinges extend a little vertically, so you can scan thick documents on the bed, such as books. If damaged, you can also unplug the power cable and replace it with a standard computer cord. The screen is over the edge of the printer on the right, so you can't stand on the wall. Still, this is a very small problem.
Screen: CanonColor's imageCLASSMF644Cdw has a great screen. It has a very large and easy-to-use touch screen. The tactile response is fast and the sensitivity is good. The icons are clear and the text is easy to read, but the screen has a poor viewing angle and causes a lot of glare in bright rooms even at maximum brightness. So it's hard to see if you haven't seen it in person. That said, the visibility issue is minor compared to the simplicity and efficiency of its use.
Cartridge: Canon MF644Cdw has an excellent color cartridge system. Each cartridge has a built-in drum, so you don't have to worry about replacing the unit because the unit is replaced every time you buy a new toner. The black and color yields are excellent, so the cartridge is a bit expensive, but it should hold up for a while. If you want an even higher yield, you can also get a Canon 054H cartridge. This printer also accepts third-party toner, which may void the warranty.
Scanner: Canon Color imageCLASS MF644Cdw has very good scanning characteristics. Equipped with an automatic document feeder (ADF) that can perform double-sided scans in a one-pass, it can save lives during taxation. The scanning resolution is lower than other high-end laser printers, but it's fine for office use.
CanonMF644Cdw costs greatly per print. If you print a lot in black and white, this printer is a good choice because black cartridges are not that expensive. Color cartridges, on the other hand, fall a little longer, especially when everything needs to be replaced at the same time. This means that the cost of color printing increases significantly as the number of printing increases, but it should still be manageable for businesses.
Canon color imageCLASSMF644Cdw is high-speed printing. Surprisingly, color documents print faster than black and white, but they don't matter that much. The first page printed takes a while, but it's not too bad.
Canon MF644Cdw offers excellent connectivity possibilities, especially for small businesses. You can't pair your mobile device via Bluetooth or WiFiDirect, but it supports AirPrint and Mopria for easy printing from Apple and Android devices. It can also be configured wirelessly with a router via Wi-Fi or directly wired thanks to an Ethernet connection. There are also additional phone lines, so you can set up a handset to use by fax.
4. Brother HL-L2350DW Compact Monochrome Printer
This is perhaps one of the more compact printers on this list, but don't let that diminish the printer's feature set. Thanks to its efficient printing capabilities, up to 32 printer pages can be obtained in one minute, which places it in the league of professional printers.
The printer also supports multi-sided printing like some of the offerings on this list. Amazon Dash measures the toner level on this printer and automatically orders new ink for the printer, ensuring it never runs out of ink.
While the printer does not have a touchscreen display, it does have a standard LCD panel that shows the status of your prints. As is the case with most new printers, this one supports wireless printing and is courtesy of Google Cloud Print and Apple AirPrint. Brother offers comprehensive customer support, so you can rest assured that all your questions are answered by the company.
In regards to the monthly duty cycle, brother HL-L2350DW receives 15,000 pages and the recommended print volume is up to 2,000 pages. It also has a built-in duplexer that facilitates duplex printing. It is ideal for most home and office use. If your printing needs are more important than the basics, Brother doesn't offer an upgrade to the paper handling of laser printers, so you should look elsewhere.
Speed: The printer registers 34ppm for a 13-page Microsoft word document. This is almost 1ppm higher than the manufacturer's rating. For 4" x 6" color snapshots that printers of this class convert to grayscale, they are delivered in 12 seconds. This is almost the standard for monochrome laser printers.
Print quality: The recording of the text is clear and accurate. The default resolution of the HL-L2350DW is 600 dots per inch, and even at this resolution, you won't see any noticeable irregularities in the text. If you choose to use the toner save feature, you may see a shining point in a small font.
Grayscale graphics also print well. Printing a monochrome version of a photo doesn't work well because some areas of the image are too dark. Of course, not many people print large amounts of photos on black and white printers.
Print Cost: As a mono laser printer, the HL-L2350DW requires only one black toner cartridge. The printer comes with a starter toner cartridge, which results in about 750 prints before they need to be replaced.
You can connect directly to your PC using a USB cable, or you can connect to a wireless network router using WiFi. Apple AirPrint is integrated for wireless printing from Apple devices over a local network. You can also install the Brother app on your smartphone or tablet as another option for printing over a WiFi network.
Pixma G4210 is a multifunctional design for professionals, self-employed, and individuals who print mainly in black and white. Thanks to the integrated ink tank, printing costs are considerably reduced compared to the classic cartridge system, and the maintenance operations associated with the frequent replacement of consumables are drastically reduced.
Canon Pixma G4210 can be considered a "hybrid printer" because alongside the continuous black ink refill system also the possibility of printing in color using the CL-541 tricolor cartridge (180 pages yield) or the CL-541XL cartridge (yield 400 pages). It is understood that color printing must be considered an occasional need, limited to text and graphic documents as the print resolution of 600 x 1200 DPI is quite low to obtain high-quality photographs.
From the point of view of hardware equipment, the printer is equipped quite well: there is a double paper feed input (250-sheet front drawer and 100-sheet multipurpose tray in the rear), a 35-sheet ADF, duplex for automatic two-sided printing, the two-line LCD display and numerous options for networking. The scanner is of the flat-bed type with an optical resolution of 1200 x 2400 dpi and a color depth of 16 bit / 8 bit.
Ink and cartridges for Canon Pixma G4210
As already widely anticipated, the main reason to buy this MFP is undoubtedly the huge savings on ink costs. The Canon GI-50 6000-page bottle costs around $12 with a cost/page of around 0.2 cents excluding paper cost. No inkjet printer with cartridges has such low printing costs, even some low-end laser printers have higher costs. When printing in color, things definitely change: the CL-541XL cartridge which has a yield of 400 pages costs about $ 23, so the page cost is 5.7 cents (about 28 times more expensive than black and white printing).
If in your daily print jobs you find yourself printing many color pages, you should opt for a different model, for example, the Pixma G7050 printer is equipped with four ink tanks that allow you to print at low cost even color photographs of high quality.
Built-in wireless, AirPrint, Google Cloud Print, Cloud, and USB connectivity for connecting virtually any device you need to the printer with less messy cables in your workspace.
6.EPSON WF-7710 Wireless Wide-Format Colour Inkjet Printer
Introducing Epson's WorkForce WF-7710DWF 4-in-1 All-in-One Printer, packed with efficiency. Take advantage of a tool to copy, scan, and print in high quality and double-sided all your documents up to A3 size.
The Epson WorkForce WF-7710DWF 4-in-1 Inkjet Multifunction Printer combines all the features to meet the needs of home entrepreneurs and small businesses. Double-sided printing in A3 format, Wi-Fi and Wi-Fi Direct connectivity, and of course, economical and quality prints: all the flexibility you need!
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Great Print Quality: Epson has some of the best printing and scanning quality in the entire printing industry. The Epson Workforce WF-7710 has a max print resolution of 2400 DPI, which is double most all in one printer.
Along with that, Epson printers have great dense blacks and more vibrant colors than most competitors. This printer will create beautiful dynamic prints of multiple sizes.
Speed: You will have a tool with sustained and professional quality printing speeds of up to 33 ppm in monochrome mode and 20 ppm in color, ideal for carrying out your tasks without wasting time
Performing yes but also economical! WorkForce WF-7710DWF ink cartridges, with a maximum yield of 2,200 pages, will get you up to two times the cost per page than most laser printers on the market.
Fair Priced Ink: This printer takes the Epson 252 and 252XL cartridges. These cartridges are a good middle ground between in-store pricing and cost per page. You pay a medium amount and get a medium amount of pages. That’s a good place to be in for most home users.
ADF: And for greater ease of use, count on its 10.9 cm touchscreen, 35-page automatic document feeder (ADF), and 250-sheet tray.
Copier: It allows you to start photocopies by loading up to 35 sheets at a time in color or black & white via the touch screen. It is simple and efficient.
Whether in the office or on the go, the Epson Connect family of apps let you get the most out of the features of the WorkForce WF-7710DWF 4-in-1 printer. Fax, copy, scan, double-sided printing, everything is done easily via the intuitive touchscreen.
Quickly and easily print your documents from a smartphone or touchscreen tablet. You can also print from anywhere in the world by sending files directly via email to the printer, as well as storing scanned documents in cloud services with Scan-To-Cloud.
Thanks to the Wi-Fi Direct application, working remotely becomes possible and simple. In addition, this printer is compatible with Google Cloud Print and Apple AirPrint. And with near field communication, you can even print a document just by bringing your smartphone close to the printer!
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The Canon Pixma MX922 is an all-in-one inkjet printer that can print, copy, scan, and fax. Canon's Pixma line is designed for consumer use.
Therefore, mid-sized businesses should check out the Maxify lines of Canon or other brands to find devices capable of handling large volumes of printing, like the hp OfficejetPro, which is the best option among the best all-around printers. It's the case.
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Most of the printers we reviewed had a monthly duty cycle. This defines the number of pages a printer can print per month without damage. However, Canon does not rate Pixma printers as they are considered consumer printers. The MX922 has no problem printing 12 documents a day, but if you're printing all day, every day, it's good to look elsewhere.
Speed: The MX922's print speed is comparable to that of the best all-in-one printers. It generates black and white documents at a speed of 15 pages per minute and color documents at a speed of 10 pages per minute.
One of the greatest strengths of this printer is that it can automatically print on both sides of the page. This feature, commonly referred to as "automatic double-sided", saves paper and is environmentally friendly. Another useful feature is the automatic document feeder.
The ADF allows you to place multi-page documents in a tray to automatically scan each page. This is an essential function when home offices and small businesses are dealing with high volumes of faxes.
Ink: Its five-color ink system includes four dye-based colored inks and one pigmented black ink that produce professional-quality text and images for your business documents and colorful presentations.
You can connect to your MX922 wirelessly from a variety of devices. It is compatible with Wi-Fi. If you have a wireless router, then you can connect to a Wi-Fi network and print from anywhere in the house. This MFP is also compatible with AirPrint. This means that Apple users can print from their iPad, iPhone, and Mac, as long as they are connected to the same network. Android phone and tablet users can download the free Canon app to print photos from their mobile devices.
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How To Choose The Best Printer for Teachers | Unrivaled Guide 2023
As a teacher, you will print large volumes of paper to prepare for your lessons. You will also need to print in black and white, but also in color to have fun worksheets for the students.
So there are a few factors to consider when purchasing a printer.
So check these features before you buy:
Also, Read Our Great printer buying guide here
It goes without saying that as a teacher you have a budget to stick to. Whether it's you or the school paying for the printer and ink, you'll want to keep costs down.
Be sure to check the type of ink used by the printer and its cost. Find out if you can use generic ink cartridges instead of brand name cartridges as this can save you a lot of money!
High volume printing
Next, you will need a printer suitable for heavy-duty printing. Look up the print volume per month for each model to see if it can meet your needs.
Not only do you want the printer to be reliable, but it also has to be fast too! You don't want to waste time waiting for the slow printer and wasting class time.
I know how busy you are as a teacher - your time is precious! So, check how many pages a printer can produce in a minute. Check the "ppm" or print per minute.
The higher the speed, the better it is for you, as you will save precious time!
Multifunction printers require less space than separate devices. This makes them perfect for the classroom.
Ideally, the printer should also be able to scan, fax, and copy. This will not only save you space and reduce clutter. But you will spend less than if you bought several different devices.
The connectivity of the printer will affect its ease of use. Does the printer you have chosen have Bluetooth or Wi-Fi connections? Can you print from any device, including your smartphone?
These features will make the user experience easier and more direct. So you'll be able to print whatever you need at the push of a button, without any tedious technical issues.
You may also have other requirements for your printer. For example, do you need to print on card stock for art projects or exhibitions?
Then you will also need to research the best printer for the card stock. Don't worry, I have some great suggestions below!
So here's my in-depth guide to the best color printers for teachers. Whether you teach at a school or at your home school, you should find some great options above.
I kept in mind all the essential features to look for in a classroom printer. These printers tick all the right boxes! They are affordable, multifunctional, and can handle heavy printing.
So take your pick from my detailed list. Then click to learn more and buy this new printer for your classroom!
Having a reliable and quality model will make your life easier. So you can focus on what you do best and not worry about technology!