Find the best printer for occasional use and print only when you want to, without worrying about running out of printer cartridges.
It’s no secret that many people print less these days. With everything available on our smartphones, few home offices need a printer for daily use. Printers are useful for printing work documents and children’s homework, but they can go unused for weeks before they are ready to print.
If you have an inkjet printer, it can quickly go dormant if you don’t print for even a short period of time. Printer cartridges dry out, print heads clog, and you inevitably have to invest in a new set of expensive replacement cartridges. Low cost compatible printer cartridges can cut some of this cost (more on that later), but if you want the best long-term print value, you need to find a machine that can withstand printer downtime.
In this quick guide, we highlight four of our favourite printers for the occasional print consumer. Whether you’re looking for black and white prints or colour photos, all of these machines are capable of producing high-quality prints when you need them, even if you use them infrequently. If you’re looking for a printer that won’t dry out, here’s what you need to know!
Also read: Best Printer For Book Printing
Best Printer For Infrequent Use | Comparison Table 2022
Top Quality | 5-Star Pick | Great Prices
|HP DeskJet 2755e Wireless Color All-in-One Printer with bonus 6 months Instant Ink with HP+ (26K67A)||HP||Check Price|
|Canon PIXMA TR4720 All-in-One Wireless Printer for Home use, with Auto Document Feeder, Mobile Printing and Built-in Fax, Black||Canon||Check Price|
|Canon Pixma MG3620 Wireless All-In-One Color Inkjet Printer with Mobile and Tablet Printing, Black, 2.6||Canon||Check Price|
|Canon TS302 Wireless Inkjet Printer, Black, Works with Alexa||Canon||Check Price|
|HP DeskJet 3772 All-in-One Wireless Color Inkjet Printer, Scan and Copy, Instant Ink Ready, T8W88A (Renewed)||HP||Check Price|
|Canon PIXMA TS202 Inkjet Photo Printer, Black, USB Connectivity (USB Cable Not Included)||Canon||Check Price|
|Epson Premium EcoTank 2803 Series All-in-One Color Inkjet Cartridge-Free Supertank Printer I Print Copy Scan I Wireless I Mobile & Voice-Activated Printing I Print Up to 10 ISO ppm I 1.44" Color LCD||Epson||Check Price|
|"HP Smart Tank 7301 Wireless All-in-One Cartridge-free Ink Tank Printer, up to 2 years of ink included, mobile print, scan, copy, automatic document feeder (28B70A)"||HP||Check Price|
|HP Officejet Pro 8028 All-in-One Printer, Scan, Copy, Fax, Wi-Fi and Cloud-Based Wireless Printing (3UC64A)||HP||Check Price|
Best Printer For Infrequent Use | 2022 Products Overview
The HP DeskJet 2755e is a wireless color all-in-one printer that comes with a bonus of 6 months of Instant Ink subscription. When you activate HP+, you can print up to 700 pages per month and the ink will be shipped to you automatically so you never run out.
After the 6 month period, a monthly fee will apply unless you cancel your subscription, but you will still save up to 50% on ink. In addition to printing, the HP DeskJet 2755e also allows you to copy and scan in color. With the included HP+ smart features, you can print from your phone and get advanced features for mobile printing, security, automatic updates, and more for the life of the printer.
HP DeskJet 2755e also has dual-band WiFi for better range and more reliable connections. It is easy to set up and use with the HP Smart app, which guides you step by step. This printer is best for basic color printing, such as recipes, forms, and travel documents. It has dynamic security-enabled features to keep your printing secure.
Also read: Best Printers For College Students
The Canon PIXMA TR4720 All-in-One Wireless Printer is a compact and versatile home office printer that can print, copy, scan, and fax. It comes with a set of starter ink cartridges and is easy to set up through the Canon PRINT Inkjet/SELPHY app.
The TR4720 is designed for easy ink cartridge installation and replacement and has a front paper tray with a capacity of 100 sheets of plain paper. This printer can produce quality documents, photos, and borderless prints up to 8.5" x 11".
It operates at a voltage range of 110V. The TR4720 also has a built-in fax feature and is capable of mobile printing. It comes with an RJ-11 telephone/modem cable and a power cord, as well as documentation to help with setup and use.
Also read: Best Printers For Art Prints
The Canon Pixma MG3620 is a wireless all-in-one color inkjet printer that allows you to print, scan, and copy documents and photos. It is compatible with a variety of mobile devices, including iPhones, iPads, Android phones, and tablets, and can be easily set up for wireless printing.
The printer is equipped with a variety of powerful printing options, including Airprint, Google Cloud Print, NFC, Mopria, and Canon Print, making it easy to print from a variety of devices. The compact and space-saving design of the printer makes it easy to fit into any home or office. The MG3620 also features auto 2-sided printing, allowing you to print on both sides of the page to save paper.
It has a maximum print speed of 9.9 pages per minute for black and white documents and 16 pages per minute for color documents. The printer is compatible with Windows and Mac operating systems, including Windows 10, 8, 7, Vista, and XP, as well as Mac OS X v10.7.5 - 10.10. It comes with a setup CD-ROM, FINE cartridges (black and color), a power cord, and other documents to get you started.
Also read: Best Printers for Occasional Use
The Canon TS302 is a wireless inkjet printer designed for easy document printing using AirPrint and Wi-Fi. It features smartphone copy, which allows you to scan and copy documents using the Canon Print app on your smartphone.
The printer is also compatible with XL ink cartridges, which can help save you money by allowing you to print more and extend the time between replacing ink cartridges. The TS302 also has a rear paper tray for quick refills and a fine hybrid ink system for detailed documents and photos.
It has a quiet mode to reduce printer noise and an auto power on/off feature that turns the printer on and off as needed. The TS302 comes with a sample pack of 4"x6" photo paper, a setup CD-ROM, a set of ink cartridges, and a power cord. It is compatible with iPhone, iPad, and Mac devices using AirPrint.
Also read: Home Printer With Lowest Ink Cost
The HP DeskJet 3772 is a compact all-in-one printer that offers reliable wireless printing, copying, and scanning capabilities. It is designed to fit in small spaces and has a quiet mode for printing without disturbing others.
This printer has fast print speeds of up to 8 pages per minute for black and 5.5 pages per minute for color. It also has a feature called HP Scroll Scan, which allows for easy scanning of a variety of media, including plain paper, photos, and receipts.
The HP DeskJet 3772 can be set up easily via a smartphone using built-in Wi-Fi, and it also has the ability to print wirelessly without a network using Wi-Fi Direct. The HP Smart app allows for convenient printing and scanning on the go, and the optional quiet mode allows for peaceful printing.
This printer is eligible for the HP Instant Ink delivery service, which automatically delivers ink to your door at a discounted price of as low as $0.99 per month. This service includes the ink cartridge, shipping, and recycling. The HP DeskJet 3772 is a versatile and convenient printer that is perfect for home use.
Also read: Best Printers For Posters
The Canon Pixma TS202 is a compact, black inkjet printer designed for producing detailed documents and photos. It uses a fine hybrid ink system that combines dye-based inks for vibrant colors with pigment-based inks for sharp text. The printer comes with a setup CD-ROM, a full set of ink cartridges (PG-243/CL-244), and a power cord in the box.
One of the convenient features of the Pixma TS202 is the dedicated rear paper tray, which allows for quick refilling of paper. It has a capacity of 60 sheets of plain paper or 20 sheets of 4 x 6 inch / 10 sheets of 5 x 7-inch photo paper. The printer itself has a compact size that makes it easy to fit in almost any space.
In terms of compatibility, the Pixma TS202 can be used with Windows 5 to Windows 10 and Windows 8.1 to Windows 7 SP1 operating systems. It is also compatible with Mac OS X v10.10.5, macOS v10.12 (Sierra), and later versions of the Mac operating system. The printer's ink tanks can be filled with PGI 246 black ink (8.9 ml for standard and 12.0 ml for XL), CLI 246 color ink (9.0 ml for standard and 13.0 ml for XL), PGI 243 black ink (5.6 ml for the standard), and CLI 244 color ink (6.2 ml for the standard).
Overall, the Canon Pixma TS202 is a reliable and efficient choice for printing documents and photos at home or in a small office setting. Its compact size, versatile ink system, and easy-to-use rear paper tray make it a convenient choice for anyone in need of a high-quality printing solution.
The Epson EcoTank 2803 Printer is a high-quality, eco-friendly printing solution that includes a built-in scanner and copier. It utilizes Epson's EcoTank technology, which features high-capacity ink tanks that eliminate the need for small, expensive ink cartridges. Instead, the printer uses EcoFit ink bottles that are easy to fill and won't cause any stress.
The ET-2803 has a high-resolution flatbed scanner with a color display for easy document copying and navigation, making it a convenient choice for basic home printing needs. The printer also has a unique Micro Piezo Heat-Free Technology that produces sharp text and impressive color photos and graphics on a wide range of paper types.
In addition to its impressive printing capabilities, the Epson EcoTank 2803 Printer is also designed to be energy efficient, compliant with RoHS standards, and recyclable, making it an eco-friendly choice for users. By using this printer, you can help reduce the amount of cartridge waste ending up in landfills and save up to 90% on replacement ink costs. Overall, the Epson EcoTank 2803 Printer is a reliable, cost-effective, and eco-friendly choice for anyone in need of high-quality printing at home.
Also read: Best Printer For Home Use With Cheap Ink
The HP Smart Tank 7301 is a wireless all-in-one printer that is perfect for busy families. It allows you to print, copy, and scan documents with ease, and it has a number of features that make it an excellent choice for high-volume printing. Some of the key features of this printer include automatic 2-sided printing, a 35-page automatic document feeder, borderless prints, and mobile and wireless printing capabilities. It is also fully loaded with savings, as it comes with up to 2 years of Original HP Ink Bottles, which means you can get up to 8,000 color pages or 6,000 black pages right out of the box.
One of the standout features of the HP Smart Tank 7301 is its exceptional HP quality. It consistently delivers outstanding color graphics, photos, and crisp text for all your prints. It also has a simple, spill-free refill system that makes it easy to replenish ink. All you have to do is plug the Original HP 32XL Black Bottle or Original HP 31 Color Bottles into the ink tank and let them drain - no squeezing or spilling required.
This printer is easy to use, with smart-guided buttons that illuminate to guide you through everyday print, scan, and copy tasks. It also has essential security features that protect against viruses, and malware, and help to maintain privacy and control with a basic encryption and password protection. In terms of connectivity, it has self-healing dual-band WiFi that automatically detects and resolves connection issues, and it can easily share resources with Ethernet networking.
Finally, the HP Smart Tank 7301 is a printer that is designed to help protect our planet. It is made from recycled materials, with more than 25% weight of plastic, and it is FSC-certified, meaning that the paper it uses is made with responsibly sourced fiber. This makes it a more environmentally-friendly option for your printing needs. Overall, the HP Smart Tank 7301 is a fully-featured, high-quality printer that is perfect for busy families looking for a low-cost, high-volume printing solution.
Also read: Best Canon Printers For Home
The HP OfficeJet Pro 8028 All-in-One Wireless Printer is a versatile and efficient device that can handle a variety of office tasks. It has been refurbished to work and look like new and has been tested and certified to ensure it meets the same standards as a brand-new product. The refurbishing process includes functionality testing, basic cleaning, inspection, and repackaging. The printer comes with all the relevant accessories and may arrive in a generic box.
This All-in-One printer can print, scan, copy, and fax documents and has wireless connectivity, allowing you to print from your computer, laptop, or mobile device. It has a sleek and modern design that will look great in any office setting. The printer also has a large paper tray, so you can print multiple pages at once, and automatic double-sided printing to save on paper.
The HP OfficeJet Pro 8028 is an energy-efficient device that has received an Energy Star certification. It has low power consumption and can help you save money on energy bills. The printer also has a relatively fast print speed and can produce high-quality prints with crisp text and vibrant colors.
This refurbished product is part of the Amazon Renewed program, which offers pre-owned and refurbished products that have been inspected and tested to work and look new. If you are not satisfied with your purchase, the Amazon Renewed Guarantee offers replacement or refund for renewed products. Overall, the HP OfficeJet Pro 8028 All-in-One Wireless Printer is a reliable and cost-effective choice for any office.
How to choose a printer that is used infrequently?
Types of printers
If you choose an infrequently used printer, you may want to choose a laser model because toner lasts longer than ink cartridges. Both laser and inkjet printers can stop working properly if they are not used frequently, but there are important differences between the two. In the case of inkjet printers, nozzles can clog, while laser printers are considered more reliable.
If you need an immediate solution to any printing problem, look at the printing speed. If you choose an office printer and want to print documents every day, this is essential to consider. If you need to print a large volume of documents, you may want to choose a model that can process large volumes quickly. However, even if you choose a printer for home use, it is best to choose a printer that can print many documents in a fraction of the time.
If you do not plan to use the printer frequently, it is best to choose a model that takes up little space. Whether for office or home use, it is important that the printer you use occasionally be small and compact. This way, you can easily move the printer when it is not needed.
Before purchasing a printer, think carefully about what you will be printing. If you will be printing images, you will need to purchase a highresolution printer. Unfortunately, many models do not allow for adjustable resolution. Laser printers generally have better quality, but they are also less expensive.
Even if your budget is limited, it is best to choose a laser printer. However, inkjet models are less expensive and are better suited for less frequent use. There is no need to spend money on expensive models unless you use them regularly. Therefore, you need to plan according to your budget and choose the printer that best suits your needs.
The control panel determines how the printer is used and is easy to set up. Some have an LCD control panel that displays text and images. The less sophisticated printers offer smoother navigation.
Automatic document feeder
A single printer may seem to play many roles, but it actually has many uses.
With an automatic document feeder (ADF), it becomes an all-purpose printer that can copy and scan at the touch of a button.
If you are considering an ADF or would like to learn more about how the ADF works, please read on.
Finding the right printer for your needs can be a daunting task, as there are many factors to consider, from the price of the printer to the amount of paper you can print on at one time. However, if you have a general idea of the features you are looking for in a printer, it will be easier to narrow down your search.
Whether you need to print documents for work or school, or take pictures of your cat (which is perfectly legal), sometimes you need a device that can get the job done without any problems. For these everyday computing activities, most printers will do the job perfectly. These are entry-level printers that are fairly affordable and can get the job done without much trouble. They may not be as beautiful as more expensive models in terms of printing, but they will look great on your desk at home or in your business.
If you need more premium features, such as faster print times or better output quality, there are many options. If you want to impress your clients and friends with sharp images and vibrant colours, these devices are probably your best bet.
Not sure where to start? If so, we've compiled a list of great options for your needs below.
Best Printer For Infrequent Use | Video Explanation
Best Printer For Infrequent Use | Infographic
Frequently Asked Questions
Which printer is best for occasional use?
Considering the ratings, the many positive reviews, and the specifications, the HP LaserJet Pro is the best printer for occasional use out of all the models I have tested.
Which printer is the easiest to use?
For the HP LaserJet Pro M15w, this model is easy to use and can be quickly set up with the HP Smart HP tool to quickly print any document.
Will my laser printer dry out if I don’t use it much?
Laser printer toner cartridges are powderfilled and do not dry out if not used regularly. However, they can still fail to operate properly if they are not kept dry. To ensure high quality performance, it is important to avoid exposure to moisture.
If I only print occasionally, is a laser printer a good choice?
If you do not need to use your printer frequently, an inkjet model will be less expensive. Ink may seem expensive, but refill costs are lower than toner cartridges. Laser printers are ideal for those who need to print in high volumes. These models offer faster performance and can print even large documents quickly.
Printers are one of the most important components of any home, educational institution, or office that needs to print a number of documents, but if for some reason they are not used, the ink can dry up later and cause a lot of problems.
With this problem in mind, we are reviewing the best printers for occasional use that will maintain the same quality no matter how long they are used.
In other words, these printers are a long-term investment and will stay the same as long as you use them, reducing maintenance costs. Inspired? You can buy these power supplies too!