Choosing a printer for occasional use is not exactly an easy task. Basically, because there are different types of printers on the market, some are aimed at a category of users who need to make numerous prints on a daily basis, while there are few printers that can be fully suitable or at least recommended for occasional use.
Although this point actually needs a little clarification: in the various online e-commerce it is possible to buy all-in-one ink-jet printers for less than 50 dollars. And we’re not talking about unknown brands or brands with reduced functionality.
Best Printers for Occasional Use
Table of Contents
I hope your ideas for choosing which printer to buy are a little clearer at this point than before. Before leaving you, however, I would like to offer you a series of printers suitable for all scenarios of use, both inkjet, and laser. Who knows, you might also find the one that’s right for you!
Also Read: Best MICR Printer For Checks
Best Printers for Occasional Use | Comparison Table 2024
Top Quality | 5- Star Picks | Great Prices
| Image | Title | Buy | |
|---|---|---|---|
| Top | Brother Compact Monochrome Laser Printer, HL-L2350DW, Wireless Printing, Duplex Two-Sided Printing, Amazon Dash Replenishment Ready | Brother | VIEW ON AMAZON |
| Epson EcoTank ET-2720 Wireless Color All-in-One Supertank Printer with Scanner and Copier - Black | Epson | VIEW ON AMAZON | |
| HP Envy 6055 Wireless All-in-One Printer | Mobile Print, Scan & Copy (5SE16A) (Renewed) | HP | VIEW ON AMAZON | |
| Brother HL-L3210CW Compact Digital Color Printer Providing Laser Printer Quality Results with Wireless | Brother | VIEW ON AMAZON | |
| HP OfficeJet 3830 All-in-One Wireless Printer/Copier/Scanner/Fax, HP Instant Ink, Compatible with Alexa with XPI USB Printer Cable | HP | VIEW ON AMAZON | |
| Dell E310DW Wireless Monochrome Printer | Dell | VIEW ON AMAZON | |
| HP Color LaserJet Pro M255dw Wireless Laser Printer, Remote Mobile Print, Duplex Printing, Works with Alexa (7KW64A) | HP | VIEW ON AMAZON | |
| imageCLASS MF445dw - All-in-One, Wireless, Mobile-Ready Laser Printer with 3 Year Warranty | Canon | VIEW ON AMAZON | |
| HP Laserjet Pro M254dw Wireless Color Laser Printer (T6B60A) (Renewed) | HP | VIEW ON AMAZON |
Prices and images pulled from the Amazon Product Advertising API on:
Best Printers for Occasional Use | Products Overview 2024
1. Brother Compact Monochrome Laser Printer
Product Overview:
Introduction
The Brother Compact Monochrome Laser Printer stands out as an ideal choice for those seeking efficiency and reliability for occasional use. Whether you’re a student, a home office worker, or someone who needs a dependable printer, this model promises to deliver high-quality prints with minimal fuss. Let’s delve into its design, build quality, print quality, features, ease of use, software compatibility, paper handling, and overall reliability.
Design and Build Quality
The Brother Compact Monochrome Laser Printer boasts a sleek and modern design that fits seamlessly into any workspace. With dimensions of approximately 14.0 x 14.2 x 7.2 inches, it is compact enough to fit on a small desk or shelf. The build quality is robust, featuring durable plastic materials that ensure longevity. The user interface is straightforward, with a simple control panel that includes a few buttons and an LED display, making it easy to navigate through various functions and settings.
Print Quality
Print quality is where this printer truly shines. It offers a print resolution of up to 2400 x 600 dpi, ensuring that text documents are sharp and clear. While it is a monochrome printer and thus does not print in color, it excels in producing high-contrast black-and-white prints, making it perfect for text-heavy documents. The print speed is impressive, capable of printing up to 32 pages per minute, which is beneficial for both small and large print jobs.
Features
This printer is packed with features designed to meet a variety of printing needs:
- Printing Capabilities: It supports wireless printing, allowing you to print from your desktop, laptop, smartphone, or tablet without needing a physical connection.
- Duplex Printing: The printer includes automatic duplex printing, saving time and reducing paper usage by printing on both sides of the paper.
- Connectivity Options: You can connect via USB or Wi-Fi, providing flexibility depending on your setup. Although it does not include Bluetooth, the existing options are typically sufficient for most users.
- Additional Features: While primarily a printer, it also supports the Brother Refresh EZ Print Subscription Service, offering cost savings on toner with convenient delivery.
Ease of Use
Setting up and using the Brother Compact Monochrome Laser Printer is straightforward. The control panel is intuitive, and the wireless setup process is simple, requiring just a few steps to connect to your network. The printer’s driver and software installation are user-friendly, ensuring you can start printing quickly.
Software and Compatibility
The printer is compatible with a range of operating systems, including Windows, macOS, and Linux. The accompanying software suite provides essential tools for managing print jobs, monitoring toner levels, and configuring settings. Mobile printing is supported through various apps, such as Apple AirPrint, Google Cloud Print, and Brother’s own iPrint&Scan app, enhancing its versatility.
Paper Handling and Capacity
The printer features a 250-sheet paper tray, reducing the frequency of refills and supporting both letter and legal-sized paper. Additionally, the manual feed slot accommodates a variety of paper types and sizes, including card stock and envelopes, allowing you to produce professional-looking documents for different needs.
Reliability and Durability
Brother is known for its reliable and durable printers, and this model is no exception. It is designed to handle regular use with minimal maintenance. The high-yield toner cartridges ensure that you can print a large volume of documents before needing replacements, and the overall construction is built to withstand the demands of everyday use.
- High print speed of 32 pages per minute
- Large paper capacity of 250 sheets
- Flexible paper-handling options
- Wireless printing capabilities
- Potential to save up to 50% on toner with a subscription service
- Only monochrome printing
- A subscription service is required for maximum savings on toner
- Limited connectivity options (only wireless or USB)
2. Epson Epson EcoTank ET-2720
Product Overview:
Introduction
The Epson Epson EcoTank ET-2720 is a versatile, user-friendly printer designed to meet the needs of modern families. Its innovative cartridge-free design, high-capacity ink tanks, and affordable running costs make it a standout choice for home use. With impressive print quality, a built-in scanner, and wireless connectivity, the ET-2720 is an all-in-one solution that offers both convenience and cost savings.
Design and Build Quality
The Epson Epson EcoTank ET-2720 boasts a compact and sleek design, perfect for any home office or workspace. Its dimensions are designed to save space while providing robust functionality. The printer is built with high-quality materials, ensuring durability and a premium feel. The user interface features a bright, easy-to-navigate color display and intuitive control panel, making it simple to manage your printing tasks.
Print Quality
The Epson Epson EcoTank ET-2720 delivers exceptional print quality thanks to Epson's unique Micro Piezo Heat-Free Technology. This technology ensures sharp text and vibrant color graphics, suitable for a variety of paper types. The printer offers a high resolution, ensuring clarity and precision in every print. Whether printing documents, photos, or graphics, the ET-2720 performs efficiently with impressive color accuracy. It also provides a reliable print speed, capable of handling both monochrome and color printing needs swiftly.
Features
The Epson Epson EcoTank ET-2720 is packed with features that enhance its versatility:
- Innovative Cartridge-Free Printing: High-capacity ink tanks eliminate the need for traditional ink cartridges, reducing waste and cost.
- Wireless Printing: Connect to your printer wirelessly and print from your smartphone or tablet using the Epson Smart Panel App.
- Hands-Free Voice-Activated Printing: Compatible with voice-activated assistants for convenient, hands-free operation.
- Built-in Scanner and Copier: High-resolution flatbed scanner and copier functionalities add to the printer's versatility.
- Modern Connectivity Options: Includes USB and Wi-Fi connectivity to suit various user preferences.
Ease of Use
The Epson Epson EcoTank ET-2720 is designed with user convenience in mind. The color display and intuitive control panel simplify navigation and operation. Refilling the ink tanks is straightforward and mess-free, thanks to Epson’s EcoFit ink bottles. Setting up wireless printing is hassle-free, allowing users to print from their smart devices with ease.
Software and Compatibility
Epson’s Smart Panel App enhances the printer’s usability by offering a user-friendly interface for managing printing tasks from your smartphone or tablet. The ET-2720 is compatible with various operating systems, ensuring seamless integration with your existing devices. The software suite provided by Epson offers additional functionalities like photo editing and document management.
Paper Handling and Capacity
The Epson Epson EcoTank ET-2720 is designed to handle various paper types and sizes, making it versatile for different printing needs. It includes a rear paper feed for easy loading and a 100-sheet paper capacity, reducing the need for frequent refills. The printer can handle everything from standard documents to high-quality photo paper, enhancing its utility for home use.
Reliability and Durability
Epson stands by the reliability of the Epson EcoTank ET-2720, offering a worry-free 2-year limited warranty with registration. The high-quality build and durable materials used in the printer ensure longevity and consistent performance. By using genuine Epson inks, users can maintain optimal print quality and extend the life of the printer, safeguarding their investment.
- Innovative cartridge-free printing with high-capacity, easily refillable ink tanks
- Can save up to 90% on replacement ink costs
- Up to 2 years of ink in the box for fewer out-of-ink frustrations
- Impressive print quality with unique Micro Piezo Heat-Free Technology
- Built-in scanner and copier with high-resolution flatbed scanner and a color display
- Only recommended to use Epson brand inks
- Not specified if the printer can handle heavy or frequent usage
- Not specified if the printer has an automatic duplex printing feature.
3. HP Envy 6055
Product Overview:
Introduction
The HP Envy 6055 is an all-in-one printer designed for home use, offering a balance of functionality, ease of use, and affordability. Perfect for occasional printing tasks, this printer combines versatility with eco-friendly features, making it an excellent choice for families and small home offices.
Design and Build Quality
The HP Envy 6055 boasts a sleek and compact design that fits seamlessly into any home environment. With dimensions of 17.03 x 14.21 x 5.20 inches, it occupies minimal space while providing all the essential functions. The printer is constructed from 20% recycled plastic, demonstrating HP’s commitment to sustainability without compromising on durability. The intuitive control panel, featuring simple buttons and indicators, ensures a user-friendly experience for all family members.
Print Quality
The HP Envy 6055 delivers impressive print quality, making it suitable for various printing needs. With a maximum print resolution of 4800 x 1200 dpi, it produces sharp and clear text documents as well as vibrant color images. The color accuracy is commendable, especially for an entry-level printer. Print speeds are reasonable, with up to 10 pages per minute (ppm) for black-and-white documents and 7 ppm for color prints, ensuring efficiency for occasional printing tasks.
Features
The HP Envy 6055 is equipped with a range of features to enhance its versatility:
- Printing capabilities: Enjoy wireless printing, automatic duplex printing, and borderless photo printing.
- Connectivity options: Connect effortlessly via USB, Wi-Fi, and Bluetooth 5.0. The self-healing Wi-Fi ensures a stable connection, while the Bluetooth technology allows seamless printing from smartphones and tablets.
- Additional features: This all-in-one printer also offers scanning and copying functions, making it a comprehensive solution for home use.
Ease of Use
Setting up the HP Envy 6055 is a breeze, thanks to the HP Smart app. The app provides step-by-step guidance, allowing users to connect the printer to Wi-Fi and share it across multiple devices effortlessly. The intuitive interface and straightforward control panel make daily operations simple and hassle-free.
Software and Compatibility
The HP Smart app is a standout feature, enabling users to print, scan, and copy directly from their smartphones. It also supports integration with popular third-party services like Dropbox and Google Drive. The printer is compatible with various operating systems, including Windows, macOS, and iOS, ensuring broad accessibility.
Paper Handling and Capacity
The HP Envy 6055 features a 100-sheet input tray and a 25-sheet output tray, suitable for light to moderate use. It supports a variety of paper sizes and types, including plain paper, photo paper, and envelopes. The automatic duplex printing feature helps save paper, making it an eco-friendly choice.
Reliability and Durability
Built with quality materials and designed for long-term use, the HP Envy 6055 is a reliable addition to any home. HP backs this printer with a one-year limited hardware warranty and offers 24/7 web support, ensuring peace of mind for users.
- All-in-one versatility with print, scan and copy capabilities.
- Automatic two-sided printing saves time and paper.
- Option to enroll in HP Instant Ink for ink delivery to your home.
- Easy setup with the HP Smart app and better-than-ever connectivity.
- Borderless photo printing capability.
- Ink cost may be high for heavy usage.
- The printer needs a stable internet connection for mobile printing.
- The printer may have compatibility issues with some third-party software.
4. Brother HL-L3210CW
Product Overview:
Introduction
The Brother HL-L3210CW Digital Color Printer is a standout choice for those seeking a reliable and efficient printer for occasional use. This printer combines speed, quality, and versatility to handle various printing needs, making it an ideal addition to any home or small office.
Design and Build Quality
The Brother HL-L3210CW boasts a sleek and modern design, fitting seamlessly into any workspace. It features a compact footprint with dimensions of approximately 16.1 x 18.1 x 9.9 inches, making it easy to place on a desk or shelf. The build quality is robust, with high-quality materials that ensure durability. The user interface includes a straightforward control panel with a small LCD screen and intuitive buttons, providing easy navigation and operation.
Print Quality
This printer delivers exceptional print quality with a resolution of up to 600 x 2400 dpi, ensuring sharp and clear text as well as vibrant and accurate colors. The Brother HL-L3210CW can print up to 19 pages per minute, making it suitable for various tasks, from simple text documents to complex color images. Whether printing reports, brochures, or photos, this printer consistently produces professional-quality results.
Features
The Brother HL-L3210CW offers a range of features designed to enhance productivity and convenience. It supports wireless printing, allowing users to print directly from their mobile devices via Wi-Fi or Wi-Fi Direct. Additionally, it includes USB connectivity for straightforward wired connections. While it lacks duplex printing, it compensates with versatile paper handling, accommodating up to 250 sheets in the main tray and offering a manual feed slot for different paper types and sizes, such as card stock and envelopes.
Ease of Use
User-friendly and efficient, the HL-L3210CW ensures a hassle-free printing experience. The control panel is easy to navigate, and the printer setup is simple, with clear instructions provided. Wireless setup is straightforward, enabling users to connect quickly to their home or office network.
Software and Compatibility
The printer comes with Brother’s suite of software, including drivers and utilities that enhance its functionality. It is compatible with both Windows and Mac operating systems, ensuring broad compatibility with various devices. The software allows for easy management of print jobs and maintenance tasks, contributing to overall user convenience.
Paper Handling and Capacity
With a 250-sheet paper tray, the HL-L3210CW minimizes the need for frequent refills, enhancing productivity. The manual feed slot provides additional flexibility for printing on different media types and sizes, such as envelopes and labels, catering to diverse printing needs.
Reliability and Durability
Designed to withstand the demands of regular use, the Brother HL-L3210CW is a reliable and durable printer. Its sturdy construction and high-quality components ensure long-term performance. Additionally, it uses Brother Genuine Toner cartridges, which are known for their reliability and consistency, further enhancing the printer’s overall dependability.
- Fast print speed of up to 19 pages per minute.
- Easy and affordable color printing with laser printer quality results.
- Versatile paper handling capabilities with a 250 sheet paper tray and manual feed slot.
- Multiple connectivity options including wireless mobile device printing and built-in wireless.
- Designed to work with Brother Genuine toner.
- It’s a compact printer, not suitable for high volume printing
- It doesn’t have automatic duplex printing
- It has a manual feed tray, so it’s not suitable for high volume printing with different paper types and sizes.
5. HP OfficeJet 3830
Product Overview:
Introduction
The HP OfficeJet 3830 is a versatile all-in-one printer designed to meet the needs of both home and small office environments. With its compact design, robust functionality, and user-friendly features, this printer stands out as an excellent choice for those who need reliable performance without the bulk of larger machines.
Design and Build Quality
The HP OfficeJet 3830 boasts a sleek and modern design, making it a stylish addition to any workspace. Its compact dimensions ensure it fits comfortably on a desk or shelf, saving valuable space. The build quality is solid, with durable plastic materials that feel sturdy and well-constructed. The user interface is intuitive, featuring a color touchscreen that simplifies navigation and operation. The control panel is ergonomically designed, providing easy access to essential functions.
Print Quality
When it comes to print quality, the HP OfficeJet 3830 does not disappoint. It delivers high-resolution prints with sharp text and vibrant colors, making it suitable for both documents and photos. The print speed is commendable, with fast output for black-and-white documents and reasonably quick color printing. This balance of speed and quality ensures efficient handling of various printing tasks.
Features
The HP OfficeJet 3830 is packed with features that enhance its versatility. Key printing capabilities include wireless printing, allowing users to print from their smartphones, tablets, and laptops effortlessly. Duplex printing is available, reducing paper usage and contributing to eco-friendly practices. Connectivity options are plentiful, with USB and Wi-Fi ensuring seamless integration with multiple devices. Additional functionalities include scanning, copying, and faxing, making this printer a true all-in-one solution.
Ease of Use
Ease of use is a standout feature of the HP OfficeJet 3830. The HP Smart app enables easy setup and operation from a smartphone, including scanning and cloud printing via iCloud, Dropbox, and Google Drive. The straightforward interface and responsive touchscreen further simplify everyday tasks, making this printer accessible even to those who are not tech-savvy.
Software and Compatibility
The HP OfficeJet 3830 is compatible with a wide range of operating systems, ensuring it can be integrated into various environments without issue. The accompanying software is user-friendly, providing comprehensive control over printer settings and maintenance. Regular updates from HP ensure that the printer remains compatible with the latest technologies and security standards.
Paper Handling and Capacity
This printer is designed to handle a variety of paper types and sizes, making it suitable for different printing needs. It features an automatic document feeder that streamlines the process of scanning and copying multiple pages. The paper tray has a decent capacity, reducing the frequency of refills, which is particularly beneficial for busy users.
Reliability and Durability
The HP OfficeJet 3830 is built to last, offering reliable performance over the long term. Its sturdy construction and quality materials ensure that it can withstand regular use without significant wear and tear. The printer's reliability is further enhanced by HP's commitment to providing ongoing support and maintenance through their customer service channels.
- All-in-one device for copying, scanning, faxing, and wireless printing.
- Two-sided duplex printing and scanning for time and paper saving.
- Automatic ink ordering with HP Instant Ink.
- Compact design to fit on a desk or shelf.
- The HP Smart app allows easy setup and control from a smartphone.
- HP Instant Ink subscription required for automatic ink ordering and can add to the cost of ownership.
- It may not have the highest printing quality for professional use.
- The touchscreen may not be responsive for some users.
6. Dell E310DW Printer
Product Overview:
Introduction
The Dell E310DW printer is an excellent choice for occasional use, designed to meet the needs of home offices and small businesses. With its robust features and reliable performance, this printer stands out as a top contender in its category. In this review, we'll delve into its design and build quality, print quality, features, ease of use, software compatibility, paper handling, and overall reliability and durability.
Design and Build Quality
The Dell E310DW boasts a sleek, compact design that fits seamlessly into any workspace. Its dimensions are 14.2 x 14 x 7.2 inches, making it a space-saving addition to your office setup. The printer is constructed with high-quality materials, ensuring longevity and a professional appearance. The user interface is straightforward, featuring an easy-to-navigate control panel with clearly labeled buttons, enhancing user experience.
Print Quality
The print quality of the Dell E310DW is impressive, offering a resolution of up to 2400 x 600 dpi. This ensures that text documents are sharp and clear, while graphics and images maintain excellent color accuracy. The printer excels in speed, capable of printing up to 27 pages per minute (ppm), making it efficient for both monochrome and color documents. The automatic duplex printing feature further enhances productivity by saving time and paper.
Features
The Dell E310DW is packed with features that cater to diverse printing needs:
- Printing Capabilities: The printer supports wireless printing, allowing users to print from their devices without the hassle of cables. Duplex printing is also available, enabling automatic double-sided printing.
- Connectivity Options: It offers multiple connectivity options, including USB, Wi-Fi, and Ethernet, ensuring seamless integration with various devices and networks.
- Additional Features: Although primarily a printer, the Dell E310DW integrates well with cloud services through the Dell Printer Hub, simplifying document management and printer control.
Ease of Use
The Dell E310DW is designed for user convenience. Setting up the printer is straightforward, with a user-friendly installation process. The control panel is intuitive, allowing users to easily navigate through different functions and settings. The printer also supports mobile printing, compatible with various apps and platforms, further simplifying the printing process.
Software and Compatibility
The Dell Printer Hub software enhances the functionality of the E310DW, providing a centralized platform for managing print jobs, checking printer status, and accessing cloud services. The printer is compatible with a range of operating systems, including Windows and macOS, ensuring broad usability.
Paper Handling and Capacity
The E310DW features a 250-sheet input tray, accommodating various paper sizes and types. This capacity is sufficient for most small business and home office needs, reducing the frequency of paper refills. The printer also includes a manual feed slot for printing on envelopes, labels, and other specialty media.
Reliability and Durability
Dell is known for producing reliable and durable printers, and the E310DW is no exception. The printer is designed to handle high-volume printing with ease, thanks to its robust construction and efficient performance. The optional high-yield toner cartridge can print up to 2,600 pages, and the single fuser unit is designed to last the life of the printer, minimizing maintenance and downtime.
- Fast printing speed of up to 27 pages per minute.
- Automatic two-sided printing for time and paper savings.
- Optional high-yield toner cartridge with a print yield of 2,600 pages.
- Single fuser unit designed to last the life of the printer.
- Dell printer hub for easy document management and control.
- The product is monochrome, not color.
- The package does not include the optional high-yield toner cartridge.
- It’s not a multifunctional printer, lacking scanner, copier and fax functions.
7. HP Color LaserJet Pro M255dw
Product Overview:
Introduction
The HP Color LaserJet Pro M255dw is a versatile and high-performing printer designed for small to medium-sized businesses. With its impressive color output, advanced security features, and user-friendly interface, this printer is tailored to meet the needs of modern workplaces. Whether you're printing documents, graphics, or photos, the M255dw ensures exceptional quality and efficiency.
Design and Build Quality
The HP Color LaserJet Pro M255dw boasts a sleek and compact design, making it a perfect fit for any office environment. Measuring 15.4 x 16.5 x 9.7 inches and weighing 32.6 pounds, this printer is both sturdy and portable. It features a robust build quality with high-grade materials that promise durability. The intuitive 2.7-inch color touchscreen offers a seamless user interface, allowing easy navigation and operation.
Print Quality
The M255dw excels in print quality, delivering sharp and vibrant outputs with a resolution of up to 600 x 600 dpi. Its color accuracy is impressive, making it ideal for printing marketing materials and presentations. The printer offers fast print speeds of up to 22 pages per minute (ppm) for both color and black-and-white documents, ensuring that your print jobs are completed swiftly and efficiently.
Features
The HP Color LaserJet Pro M255dw is packed with features that enhance its functionality and convenience. It supports wireless printing, allowing you to print from your mobile devices using the HP Smart app. The app enables you to set up the printer, manage print jobs, and receive notifications on the go. The printer also supports automatic two-sided printing, helping you save paper and reduce costs. Additionally, the M255dw offers a variety of connectivity options, including USB, Wi-Fi, and dual-band Wi-Fi for a stable and reliable connection. With built-in security features, this printer helps protect sensitive business data and prevent unauthorized access.
Ease of Use
Setting up and using the HP Color LaserJet Pro M255dw is a breeze. The HP Smart app simplifies the installation process, guiding you through each step. The printer's touchscreen control panel is responsive and easy to navigate, making it simple to access various functions and settings. Customizable shortcuts further enhance usability, allowing you to streamline repetitive tasks and boost productivity.
Software and Compatibility
The M255dw is compatible with a wide range of operating systems, including Windows, macOS, and Linux. It supports various print management software and solutions, making it easy to integrate into your existing workflow. The HP Smart app offers additional features like scanning, copying, and faxing from your mobile device, providing a comprehensive printing solution.
Paper Handling and Capacity
This printer is versatile in paper handling, supporting a variety of paper sizes such as letter, legal, executive, Oficio, and more. It comes with a 250-sheet input tray and a 100-sheet output bin, catering to moderate print volumes. The automatic two-sided printing feature further enhances efficiency and convenience.
Reliability and Durability
The HP Color LaserJet Pro M255dw is designed for reliability and long-term use. Its robust construction and high-quality components ensure consistent performance over time. The printer comes with a one-year limited hardware warranty and 24/7 web support, providing peace of mind and assistance whenever needed.
- Fast print speeds of up to 22 pages per minute
- Automatic two-sided printing
- Intuitive 2.7″ color touchscreen
- Print remotely with the HP Smart app
- Strong security with built-in security essentials
- This printer is intended to work only with cartridges with original HP chips or circuitry, and will block cartridges using non-HP chips or circuitry
- Periodic firmware updates are required to maintain the effectiveness of the built-in security measures
- One-year limited hardware warranty with 24/7 web support only.
8. Canon imageCLASS MF445dw
Product Overview:
The Canon imageCLASS MF445dw is a versatile and reliable all-in-one printer designed for small businesses and home offices. With its advanced features, user-friendly interface, and robust build quality, it stands out as an excellent choice for those in need of a dependable printing solution. This review delves into its design, print quality, features, ease of use, software compatibility, paper handling, and overall reliability and durability.
Design and Build Quality
The Canon imageCLASS MF445dw boasts a sleek and professional design that fits seamlessly into any office environment. Its compact dimensions make it suitable for small spaces without compromising on functionality. The printer is constructed from high-quality materials, ensuring durability and longevity. The intuitive 5-inch color touchscreen provides a smartphone-like user experience, making navigation and operation straightforward and efficient. The well-designed control panel adds to the ease of use, allowing users to access various functions with minimal effort.
Print Quality
The print quality of the Canon imageCLASS MF445dw is exceptional, delivering sharp and clear documents consistently. With a high print resolution, this printer ensures that text is crisp and images are detailed. It offers impressive color accuracy, making it suitable for printing professional documents and marketing materials. The print speed is notable, with the first print time as fast as 5.3 seconds, making it ideal for small print jobs and reducing waiting times.
Features
The Canon imageCLASS MF445dw is packed with features that enhance productivity and convenience:
- Printing Capabilities: It supports wireless printing, duplex printing, and the creation of a Wi-Fi Direct hotspot, allowing direct connections to mobile devices without the need for an external router.
- Connectivity Options: Users can connect via USB, Wi-Fi, and mobile applications. It supports printing from various platforms, including iOS and Android devices.
- Additional Features: This model includes scanning, copying, and faxing capabilities. The single-pass duplex document feeder allows for efficient scanning and conversion of documents to searchable digital files.
Ease of Use
This printer is designed with user-friendliness in mind. The color touchscreen and intuitive interface simplify operation, even for those who are not tech-savvy. Maintenance is straightforward, with video tutorials available for common tasks such as replacing consumables. The printer's design aims to maximize uptime with status notifications that help keep supplies replenished.
Software and Compatibility
The Canon imageCLASS MF445dw is compatible with various software applications, enhancing its versatility. The Canon PRINT Business application supports both iOS and Android devices, providing access to additional device settings and the ability to scan directly to a mobile phone or tablet. This compatibility ensures that users can integrate the printer seamlessly into their existing workflows.
Paper Handling and Capacity
This model is designed to handle a variety of paper types and sizes, making it suitable for diverse printing needs. It features a substantial paper capacity, reducing the need for frequent refills. The out-of-the-box, standard two-sided printing helps in reducing paper consumption, contributing to cost efficiency.
Reliability and Durability
Canon's signature reliability and engine technologies are embedded in the imageCLASS MF445dw, ensuring consistent performance and minimal downtime. The printer is built to withstand regular use, making it a dependable choice for busy environments. Security settings, including administrator log-in and the Verify System at Startup process, help protect against unauthorized modifications and ensure the device's integrity.
- 5″ intuitive, color touchscreen with smartphone-like usability and an Application Library
- Create Wi-Fi Direct hotspot from the printer for direct mobile device connection
- High quality and reliability with Canon’s signature technologies and intuitive maintenance videos
- Workflow efficiency with mobile printing and scanning, duplex document feeder and fast first-print time
- Cost efficiency with standard two-sided printing and high-capacity cartridge option
- Some users may find the interface of the Application Library not very user-friendly
- The device only store documents in short-term memory
- The printer is not suitable for large print jobs.
9. HP Laserjet Pro M254dw
Product Overview:
Introduction
The HP LaserJet Pro M254dw Wireless Color Laser Printer is a robust and versatile printing solution, tailored to meet the needs of both home and office environments. Boasting a compact design, impressive print speeds, and a range of connectivity options, this printer delivers high-performance capabilities without sacrificing quality. With the added convenience of integration with Alexa, this printer stands out as a modern and efficient choice for those seeking reliable color printing.
Design and Build Quality
Physical Appearance and Dimensions The HP LaserJet Pro M254dw features a sleek and modern design, with a compact footprint that makes it an ideal fit for tight spaces. The white exterior adds a professional touch, blending seamlessly into any office or home setting. With dimensions of approximately 15.4 x 18.7 x 11.6 inches and a weight of 32 pounds, it is easy to move and position as needed.
Quality of Materials Used HP has utilized high-quality, durable materials in the construction of the M254dw, ensuring longevity and resilience. The sturdy build quality reflects HP's commitment to creating reliable hardware that can withstand the demands of frequent use.
User Interface and Control Panel The 2.7-inch color touchscreen on the HP LaserJet Pro M254dw offers an intuitive and user-friendly interface. Navigating through the printer’s settings and functions is straightforward, making it easy for users to manage print jobs and access various features. The responsive touchscreen enhances the overall user experience, allowing for quick adjustments and efficient operation.
Print Quality
Print Resolution and Clarity The HP LaserJet Pro M254dw delivers outstanding print resolution and clarity, producing sharp and vibrant documents. With a maximum resolution of 600 x 600 dpi, the printer ensures that text is crisp and images are clear, making it suitable for both professional documents and high-quality graphics.
Color Accuracy One of the standout features of this printer is its exceptional color accuracy. Using original HP 202a toner cartridges, the M254dw produces vivid and consistent colors, ensuring that your printed materials have a professional look. The option to use high-yield 202x toners further enhances print quality while reducing the need for frequent cartridge changes.
Print Speed for Different Types of Documents or Images The HP LaserJet Pro M254dw offers impressive print speeds, capable of printing up to 22 pages per minute (ppm) for both color and monochrome documents. For double-sided printing, it maintains a fast pace of up to 13 ppm. This efficiency is particularly beneficial for businesses that need to produce large volumes of documents quickly.
Features
Printing Capabilities The M254dw is equipped with a range of advanced printing capabilities, including auto-duplex printing, which allows for automatic double-sided printing, saving time and paper. The printer also supports wireless printing, enabling users to print directly from their smartphones, tablets, or laptops without the need for cables.
Connectivity Options This printer offers multiple connectivity options, including Wi-Fi, USB, and Ethernet, providing flexibility in how you connect and manage your printing tasks. The integration with Amazon Alexa allows for voice-activated printing, adding a layer of convenience for users who prefer hands-free operation.
Additional Features In addition to its primary printing functions, the HP LaserJet Pro M254dw includes features such as printing from USB drives and cloud print capabilities. These additional functionalities enhance the printer’s versatility, making it a comprehensive solution for various printing needs.
Ease of Use, Software and Compatibility
Setting up and using the HP LaserJet Pro M254dw is a seamless process, thanks to the highly-rated HP Smart app. This app simplifies printer setup, allows for easy scanning from your smartphone, and facilitates printing from cloud services like iCloud, Dropbox, and Google Drive. The printer is compatible with a range of operating systems, ensuring that it can integrate smoothly into any existing tech ecosystem.
Paper Handling and Capacity
The M254dw is designed to handle a variety of paper types and sizes, with a 250-sheet input tray that reduces the frequency of refills. This capacity is adequate for most home and small office environments, ensuring that the printer can handle substantial print jobs without constant monitoring.
Reliability and Durability
HP’s reputation for quality is evident in the LaserJet Pro M254dw. The robust build and high-quality components contribute to its reliability and durability, making it a dependable choice for long-term use. The printer’s consistent performance ensures that it can meet the demands of frequent and high-volume printing without compromising on quality.
- Fast print speeds of up to 22 pages per minute black/color
- First page out as fast as 10.2 sec black and 11.8 sec color
- Input tray paper capacity up to 250 sheets
- Mobile and wireless printing capabilities
- 2.7-inch color touchscreen for easy navigation and control
- Toner is not included
- It is a refurbished product
- Only select sellers who maintain a high-performance bar may offer Certified Refurbished products on Amazon.com
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How To Choose The Best Printers for Occasional Use | Ultimate Guide 2024
Printing in Color or Black and White for infrequent use?
Another aspect to consider before buying a printer for occasional use is if you need a color printer or we can settle for normal black and white printing.
This choice will affect the cost of purchasing the printer, the cost per print, and the replacement cartridges, so you must also ask yourself this question before buying one. I remember that there are also very small printers for small printing
Which printer to buy
You have finally said goodbye to your old printer, and you are ready to buy a new one but you still don't know which one to take: is a classic inkjet better, or is it better to switch to a laser printer? Is a “pure” printer preferable or a multifunctional printer? These are all legitimate questions and, if you want, I can help you find the answers you are looking for. Let's start by clarifying a fundamental concept compatible with many types of products: the perfect printer does not exist, it all depends on the needs you have and the type of use you intend to make of the device.
It is clear that the characteristics that a photo printer must have are different than those of a model designed for printing documents, however, knowing a couple of notions will be a breeze to guide you in buying the best printer for your very personal needs. If for you terms such as DPI, toner, and print resolution are part of an unknown language, do not worry, because on this page I will guide you in the purchase of your next printer by explaining step by step everything you need to know.
To find out which printer to buy, you must first consider your needs and then evaluate the technical characteristics and prices of each product. Before pointing out the best printer models available in stores today, I will explain the meaning of the different features and components that you will find in the various printers on the market, and I will try to make sure that when you click the button to complete the purchase you will no longer have the even the slightest doubt, making your own the model that best suits your tastes.
Simple Printer or Multifunction?
Choosing a multifunction printer (with a scanner included) is another parameter to consider. If you have school-age children or do not have an office sometimes you need to make photocopies or scans of documents, a multifunction printer is also recommended in the home, on par with a document shredder now mandatory. Incidentally, it is also a very popular feature for portable printers to carry with you in your bag.
The inkjet printer is the most classic, the cheapest, and the most versatile. But when we buy something besides the economic aspect it is also necessary to address the durability aspect.
Most inkjet printers have two separate color cartridges: one for black and one for the primary colorscyan , magenta, and yellow.
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Price
The price of a black cartridge for a cheap inkjet printer can be around dollar 15, while a color cartridge can cost around dollar 25.
A new inkjet printer comes with two test cartridges in the box ( ie fully functional but not completely filled with ink ) so it is always worth buying a couple of replacement cartridges along with the new printer.
Considering that a cheap inkjet printer can cost less than dollar 50 and that a couple of replacement cartridges can cost around dollar 40, it goes without saying that the total price is very low.
However, another fundamental aspect must be considered, the number of prints, which with the cartridges for the aforementioned printer is very low (about 120 pages, but always depends on the type and quality of printing ). In addition, inkjet printers, if not used frequently, tend to have printing problems. The residual ink from the print head can dry out when not in use, and even if you start head cleaning, the problem may not go away. In this case, if the printer is used a little, you need to buy a new print cartridge.
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Laser printer
A color laser printer, on the other hand, is initially more expensive, in fact, it is necessary to spend at least dollar 150 if you want to buy a good quality product, moreover with the cartridge included in the price you can print about 700 pages. In addition to costing much more, it uses print toners (cartridges) that are more expensive than normal inkjet cartridges but are capable of printing much more than inkjet cartridges. A replacement color toner that can print around 1000 pages costs around dollar 150.
A point in favor of the Laser Printer is when we talk about printing efficiency. With a laser printer we can print much more, so the cost per print is much lower than with an inkjet printer. Furthermore, laser printing, being “cleaner”, does not incur malfunctions and deteriorations as happens with inkjet print cartridges. Therefore ideal if you are looking for a printer for infrequent use, to be used occasionally.
Technical features
What other technical features must be taken into consideration before buying a printer? The speed and resolution of printing, the availability of features such as automatic duplexing, and more. Let's try to analyze the various aspects one at a time.
Weight and size
The first features that I recommend you to consider, weight and dimensions, are not purely technical but can help you avoid big problems during the first phases of introducing your new printer into the environment. The inkjet models are almost all compact, while among the laser printers, there are very bulky devices. Before completing a purchase (especially if you do it online) carefully check that the dimensions and weight of the printer (for example if you have to place it on a desk that is not too sturdy) are not excessive for the space you have available.
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Print speed and resolution
Let's start with the technicalities. I'll be quick and I hope you won't get bored: a printer's speed is expressed in pages per minute (ppm) orimages per minute (ipm) and often has a different value for pages printed in black and white and pages printed in color. The print resolution is expressed in DPI(dots per inch) and often has two different values: one that represents the basic resolution of the prints and one that is "increased" that the printer is able to obtain thanks to algorithms for image enhancement. RAM, which in laser printers is almost always expandable, is one of the components that help determine the print speed of a printer, take that into consideration.
In multifunction printers, it is important to know the resolution (therefore the quality) of the scanned images. Also in this case the values to be taken into consideration are two: one which represents the basic resolution of the scans, the optical resolution, and one “increased” that the scanner is able to generate thanks to the image interpolation technologies.
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Paper formats
Almost all printers are able to print on classic A4 format sheets, but support for other sheet formats (eg A3) is not always guaranteed. If you have specific needs in this regard, check the characteristics of the printer you are about to buy considering the size of the sheets you want to use for your prints.
There are a few things you need to know about paper handling, such as automatic duplexing. This function allows the printer to print on two sides of a sheet without the user having to reposition the paper in the sheet tray, and is very useful, especially in a professional environment. The ADF, on the other hand, is a component that allows the scanner of multifunction printers to automatically load sheets. If you are interested in these two features, make sure they are present in the printer you are about to purchase.
Each printer has a tray for loading paper, which can hold a different number of sheets based on its configuration (manufacturers report how many sheets can be fed at the same time). The paper can also be characterized by its weight , or rather its "consistency".
Another definition you need to know is that relating to the press or job cycle. This is a value that printer manufacturers (especially laser printers) use to indicate the number of pages that the device can guarantee within a given period of time (eg 1 month). If you plan to take full advantage of your printer, make sure its monthly workload is compatible with your needs.
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Maintenance, consumption, noise
In addition to the theoretical issues, there are also some practical issues in buying a printer. One of these is the price of replacement cartridges or toner: many do not think about it but before buying a printer it would be advisable to inquire about the prices of toner or replacement cartridges. In fact, cheaper printers often turn out to be a missed deal because their replacement cartridges or toners cost almost as much as the printer itself!
If you plan to use your next printer for several hours a day, buy one with low energy consumption, otherwise your next electricity bill could be higher than expected. There are no big differences in this particular area between models of the same market range, however, before avoiding unpleasant inconveniences, I recommend that you always take a look at this feature as well.
Another apparently trivial detail that many people do not think about is the noise level of a printer when printing documents. If you intend to use your next printer for several hours a day and do not want to “destroy” your eardrums (or destroy them for those around you), before proceeding with the purchase inform yourself about the degree of the noise of the device by consulting reviews and comments online
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